Example summary Example

Invented example. The municipality of Musterstadt and this tender do not exist. All quotes, pages, dates and numbers are made up. The example only shows what a summary looks like.

This is what you get back for your tender: every point with the exact quote, section and page.

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The package

Subject: Renovation of the electrical installation in Musterstadt primary school
Source: General, p. 2.
Contracting authority: Municipality of Musterstadt
Source: Notice, p. 1.
Procedure: Open procedure below the EU threshold
Source: General, p. 2.
Bid deadline: 12 March 2027, 10:00 (receipt)
Source: General, p. 2.
Submission: electronically via the procurement portal
Source: Bid rules, p. 14.
Planned execution: July to October 2027
Source: Schedule, p. 4.

These documents and declarations must be submitted

Sign the bid with a qualified electronic signature
Das Angebot ist vor dem Upload qualifiziert elektronisch zu signieren.

English: The bid must be signed with a qualified electronic signature before upload.

Source: Bid rules, p. 14. When: with the bid.
Prove the trade licence
Der Bieter hat die erforderliche Gewerbeberechtigung durch einen Auszug aus dem Gewerberegister nachzuweisen. Der Auszug darf nicht älter als drei Monate sein.

English: The bidder must prove the required trade licence with an extract from the trade register. The extract must not be older than three months.

Source: Suitability, p. 8. When: on request.
Declaration of turnover
Erklärung über den Gesamtumsatz der letzten drei Geschäftsjahre gemäß Formblatt 3.

English: Declaration of total turnover for the last three financial years, using form 3.

Source: Suitability, p. 9. When: with the bid.
Reference confirmed by the client
Mindestens eine vergleichbare Referenz aus den letzten fünf Jahren ist mit Referenzblatt (Formblatt 5) und Bestätigung des früheren Auftraggebers nachzuweisen.

English: At least one comparable reference from the last five years must be shown with a reference sheet (form 5) and confirmation from the former client.

Source: Suitability, p. 10. When: with the bid.
Name the site manager
Die Bauleitung ist samt Lebenslauf namhaft zu machen.

English: The site manager must be named with a CV.

Source: Suitability, p. 10. When: with the bid.
Fill in the price sheet completely
Alle Positionen des Leistungsverzeichnisses sind zu bepreisen. Angebote mit unbepreisten Positionen werden ausgeschieden.

English: All items of the bill of quantities must be priced. Bids with unpriced items are excluded.

Source: Bid rules, p. 12. When: with the bid.

These deadlines matter

Deadline for questions: 26 Feb 2027, 12:00
Anfragen sind bis spätestens 26.02.2027, 12.00 Uhr elektronisch zu stellen.

English: Questions must be submitted electronically by 26 Feb 2027, 12:00 at the latest.

Source: General, p. 2.
Bid deadline: 12 Mar 2027, 10:00
Das Angebot muss bis 12.03.2027, 10.00 Uhr im Vergabeportal einlangen.

English: The bid must arrive in the procurement portal by 12 Mar 2027, 10:00.

Source: Bid rules, p. 14.
Proofs on request: within 5 days
Die Nachweise sind auf Aufforderung binnen fünf Tagen vorzulegen.

English: The proofs must be submitted within five days of a request.

Source: General, p. 3.
Bid validity period: 90 days from the bid deadline
Der Bieter bleibt 90 Tage ab Ende der Angebotsfrist an sein Angebot gebunden.

English: The bidder remains bound to the bid for 90 days after the bid deadline.

Source: Bid rules, p. 13.
Age of the reference: at most five years
Referenzen, deren Leistung mehr als fünf Jahre zurückliegt, werden nicht gewertet.

English: References for work completed more than five years ago are not counted.

Source: Suitability, p. 10.

Add the deadlines to your calendar (.ics)

The dates in this example are invented. The file shows what you get for your tender: each deadline with its time and a reminder the day before.

Award criteria and weights

Price: 70 %
Preis: 70 Prozent

English: Price: 70 percent

Source: Award criteria, p. 15.
Construction time (schedule): 20 %
Bauzeit (Terminplan): 20 Prozent

English: Construction time (schedule): 20 percent

Source: Award criteria, p. 15.
Project team: 10 %
Projektteam: 10 Prozent

English: Project team: 10 percent

Source: Award criteria, p. 15.

The weights add up to 100 percent.

Suitability: thresholds

Minimum turnover: EUR 400,000 per year (average of the last three financial years)
Der durchschnittliche Jahresumsatz der letzten drei Geschäftsjahre muss mindestens 400.000 Euro betragen.

English: The average annual turnover of the last three financial years must be at least EUR 400,000.

Source: Suitability, p. 9.
Value of the reference: at least EUR 150,000 net
Die Referenz muss einen Auftragswert von mindestens 150.000 Euro netto aufweisen.

English: The reference must have a contract value of at least EUR 150,000 net.

Source: Suitability, p. 10.

What the summary cannot prove

Not proven: Proof of insurance. The summary found no passage on this in the documents. Please check the documents yourself.

The summary is not legal advice. It is created from the tender documents with the help of software and reviewed by us. It may contain errors. The contracting authority's documents prevail. Plans and drawings are not read.

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This example as a file for programs and AI agents: example-briefing.json